Purchase Order Tolerance Rules

  • If the invoice amount is over the PO original amount by $50 or less, Accounts Payable department will automatically process the invoice.
  • Freight on an invoice can be paid if total is under $500.00, however Accounts Payable department will send the department an email for approval of charges.
  • For POs that are for services, tax can be paid if total is under $500.00, however Accounts Payable department will send the department an email for approval of charges.
  • If the invoice amount is over the PO original amount, no matter if it has one line or 10 lines the overage can be paid if under $500.00, however Accounts Payable department will send the department an email for approval of charges.
  • Any additional items on the invoice, but not on the PO can be paid if under $500.00, however Accounts Payable department will send the department an email for approval of charges.
  • Any amount $500.01 and greater the ordering department must process a change order in the Purchasing System (Banner).